BOARD OF ALDERMEN MEETING MINUTES
September 9, 2013
The regular meeting of the New Franklin Board of Aldermen was called to order by Mayor C Frank Frevert at 7:00 pm at 132 East Broadway New Franklin Missouri. Present were as follows:
Mayor C Frank Frevert
Alderwoman Ward I Carolyn Heilman
Alderman Ward II John James
Alderman Ward II Kerry Thompson
Alderman Ward III Michael McGee
Alderman Ward III Walter L Banks
City Administrator/City Clerk Patricia Cunningham
City Collector Mary Ann Wolpers
City Attorney Gregory P Robinson
City Services Director Jeff Koenig
Chief of Police Rhyne D Miller
Officer Tony Hill
Officer Zach Chinea
Officer Eric Moss
Cary Sayre, Donald Fisher, Allstate Consultants
Jamie Mays, Utility Services
Absent: Alderman Jerry B Thornton
After the Pledge of Allegiance and a moment of silence, roll was taken by the City Clerk and a quorum with five of six Aldermen present was established.
Changes to the Agenda included: Deleting Judge Gebhardt. He will attend the October meeting; and adding by Mayor Frevert of a request for extra keys to city building for Santa Fe Trail Days. Alderwoman Heilman moved to accept the amended agenda. Alderman Thompson seconded the motion. Five voting aye. Motion carried.
MR. CARY SAYRE AND MR. DONALD FISHER OF ALLSTATE CONSULTANTS addressed the Board with a status of the Wastewater Land Application Project. DNR has approved the final plans. USDA is requesting a letter confirming the City understands the concerns USDA has with the agreement with the Kirchers; but wishes to proceed with the review of the agreement by USDA legal department and pertinent personnel.
Alderman Thompson authorized the Mayor to sign such a letter. Alderwoman Heilman seconded the motion. Five voting aye. Motion carried.
Alderwoman Heilman moved to approve the Minutes of August 12, 2013. Alderman McGee seconded the motion. Five voting aye.
Alderman Banks moved to approve the Bills for September 9, 2013. Alderman Thompson seconded the motion. Five voting aye.
LEASING OF FLOOD BUYOUT LOTS
Mr. Kevin Redden has requested the leasing of Flood Buyout Lots 8 and 11, Alsop’s Subdivision on S Union Street. After discussion Alderman McGee moved to not lease the lots to Mr. Redden. Alderman Thompson seconded the motion. Four voting aye. One nay vote. Motion carried.
Alderman Thompson moved to authorize the purchase of two US flags and 2, 8’ to 10’ poles for display on Flag-Flying Days at the Monument. Alderman McGee seconded the motion. Five voting aye. Motion carried.
TRANSFER OF FUNDS
Alderwoman Heilman moved to authorize the transfer of $10,955.00 from savings to pay the City’s share of the cost of easements for the Howard County Regional Water Commission. Alderman Banks seconded the motion. Five voting aye.
BICYCLES & SKATEBOARDS ON DOWN TOWN SIDEWALKS
Alderman McGee moved to prepare a bill for reading at the next regular meeting repealing Ordinance 644 that bans bicycles, skateboards and rollerblades on down town sidewalks and to remove the signs posted. Alderman James seconded the motion. Five voting aye. Motion carried.
SANTA FE TRAIL DAYS
Alderman Thompson moved to give keys to 132 E Broadway to members of the Santa Fe Trail Days Committee. Alderman Banks seconded the motion. Ayes: Two. Nays: Three. Motion failed.
Mayor Frevert found 124’ of 240 aluminum wiring at the City Shop and asked the Board to approve donating it to the Santa Fe Trail Days Committee for the an electrical box for the Shriners. Alderman McGee moved to authorize the donation. Alderwoman Heilman seconded the motion. Five voting aye. Motion carried.
Alderman Thompson moved to approve Change Order #3, extending the contract period 75 days (to November 29). Alderman McGee seconded the motion. Five voting aye. Motion carried.
Alderman Thompson moved to authorize the use of Capital Improvement Funds for the City’s contingency funds of $5000.00. Alderman McGee seconded the motion. Five voting aye. Motion carried.
TOWER REPAIR & PAINT BIDS
After discussion of funding options, Alderman Thompson moved to postpone the vote to the October 14. Alderwoman Heilman seconded the motion. Five voting aye. Motion carried.
Jamie Mays from Utility Services recommended the City consider painting the exterior at the same time as the interior for total cost savings.
RESURFACING THE 100 BLOCK OF EAST BROADWAY
Alderman Thompson moved to authorize the advertisement for bids for 1, ½ overlay. Alderman Banks seconded the motion. Five voting aye. Motion carried.
POLICE DEPARTMENT REPORT
Chief Miller reported the LLEBG grant for vests is closed; tasers were deleted from the 2014 LLEBG grant application; and in the absence of a fulltime officer, part time officers are scheduled and there will be no overtime hours for the Chief.
CITY SERVICES DEPARTMENT REPORT
Director Koenig asked the Board to look at other streets that need resurfacing: Cherry Street, Community Building Parking Lot, Clifton Heights Circle at Stagecoach Road, Market Street at the Park Road, and S Union Street south of Sulphur Street.
A 7 ½’ snow plow at Knapeheidi is $4805.00 which has been budgeted for and will be ordered within next two weeks. Two tires are needed on the Chevy pickup truck. Director Koenig will get bids for the tires.
City Services removed tree branches along S Missouri St that were blocking the light from one of the new period lights installed.
The Board thanked City Services for helping set up for the dedication of the Santa Fe Trail Monuments.
NEXT REGULAR MEETING OF THE BOARD IS OCTOBER 14, 2013.
Alderman McGee moved to adjourn to closed session pursuant to Chapter 610.021 (3) Personnel of RSMo. Alderwoman Heilman seconded the motion. Five voting aye. Meeting adjourned at 8:15pm.